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City officials and residents attend the ribbon-cutting ceremony for Eloy’s new City Hall on March 29.

ELOY — Although the ribbon cutting ceremony happened in late March and the new City Hall has been operating for more than two months, the Eloy City Council officially approved the completion and closed out the financials for the project on Monday night.

The council budgeted $7,616,161 as the guaranteed maximum price spelled out in a contract amendment with Core Construction. During the construction process, city staff worked closely with Core and the architect, Smith Group, and managed to reduce costs in other areas to keep the project under the overall projected budget.

According to City Manager Harvey Krauss, the original contract with Core was for preconstruction services and Amendment 1 was for the GMP. After Amendment 2 with Core, the city ended up $92,808 under the amount that was budgeted.

“This came as a result of realizing multiple savings from other line items and that we had a separate owner's contingency above and beyond everything in the contract,” Project Manager Regis Reed said. “We looked at things that were valued out during the design process and during the GMP process to make sure that we stayed within budget.”

Some of those items included the artificial turf outside the Community Room and near the City Hall entrance, adding access ramps on C Street and Phoenix Avenue, along with other items.

Overall, the city’s cost came in $380,284 less than projected on the whole project.

The council also approved the close-out of the financials for Booster Pump Station No. 1. The GMP contract Amendment 1 with PCL Construction allowed $2,948,696 to provide construction services for the pump station. The project included a new facility with all new equipment and control systems. All the work was completed without interrupting the water delivery to customers.

The project ended up being completed at $195,242 under budget, and that amount will roll over to next year’s budget for additional work on the city’s water system.

After a brief closed-door executive session, the council approved a tentative budget with a maximum limit of $42,599,295. The public hearing on the property tax levy and adopting the annual budget is set for 6 p.m. June 24 at City Hall.

The three items were approved 6-0, with one council member not voting, as J.W. Tidwell was present to start the meeting but left before the council voted on the items.

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