FLORENCE — Nearly 20,000 Pinal County households received mail from the Pinal County Recorder’s Office last week to confirm the address on their voter registration is up-to-date.

The Pinal County Democratic Party, however, is claiming that there were two mistakes in how those letters were written and delivered. According to Chairwoman Hollace Lyon in an email, those letters were mistakenly titled “Final Notice” and made it sound like voters will be taken off the rolls if they do not submit another registration form within 35 days of receipt.

Lyon said the letter should have been titled “Confirmation of Address” and should not have been sent through the National Change of Address system to anyone who has submitted a change of address form within the past 18 years.

Republican Pinal County Recorder Virginia Ross told PinalCentral that her department is simply trying to have voter rolls as up to date as possible but acknowledged that some people might have received the wrong version of the letter.

“We’re doing voter roll maintenance right now, and we just want voters to check to make sure their voter record matches the address where we sent the letter,” Ross said.

On the back of the letter is a voter registration form if voters need to correct their address, change their party or sign up for early voting.

Lyon said those who received the letter should be fine because that means there is an accurate address. Ross said it’s the addresses where the mail is sent back as undelivered where her department takes further action.

Both encouraged those who received letters to go to My.Arizona.Vote to make sure all their information on record is correct ahead of the election.

Voters will next receive 90-day notices of the primary election, beginning around May 6. Ross said it’s an important letter for those who are registered as independents. If they want to vote in the primary they must select a party ballot. “If they don’t respond, they will not get a ballot in the mail unless they call us.”

This letter will also notify voters when ballots will go out and include another address check. People often move without updating their voter registration, and the Recorder’s Office gets back a lot of undelivered mail. “Ballots are not forwarded, and of course that’s a cost to the county,” Ross said.

The recorder does periodic voter roll maintenance as part of the National Voting Rights Act. “We want to try, obviously, to have the cleanest voter roll we can before the primary and the general election,” Ross said.

The Arizona primary election is Aug. 4. The deadline to register to vote in the primary is July 6.


Mark Cowling is the county reporter for PinalCentral and covers the town of Florence, San Tan Valley and the surrounding area. He can be reached at mcowling@pinalcentral.com.